For example, start a column of first names by typing “firstname,” then put all the first names below it.It will assume that the first entry in each column of information is the general name for that type of information, so use names that make sense for you. Put one item of information in each cell along a line, so that each type of information (first name, last name, honorific, and so on) is in its own column.For example, if you're writing a form letter, your data file will hold the names and possibly the addresses of everyone you intend to send the letter to. Your data file should have all the information that will have to change from copy to copy.Spreadsheet files are most commonly used this guide assumes you are using a spreadsheet. This can be a spreadsheet file, database file, or even a text document with the proper formatting.
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